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Create a System Dependent Business, Not People Dependent

A systems approach to business is based on the idea of "ever more with ever less," according to ActionCoach CEO and founder Brad Sugars. It gives your business a real competitive edge by allowing you to increase the speed of production, reduce rework, and make better use of resources.

Systems are made up of clearly defined, interconnected parts, each with its own set of goals, that work together to improve efficiencies and allow your business to leverage information and data, marketing investments, and even the skills of the employees across the business.

A valuable benefit of a systems approach is that it's not dependent on top-down micro-management. A well-organized and supported system frees the business owner/leader from being the source of all information and involvement in every single decision and process. It frees you from your business and allows you to be a smarter business owner allowing you to work smarter not harder.

You'll know you have a good system in place when you don't have to be there for your business to operate at its best.

In a system, each part is set up to communicate and interact with all other parts in a methodical manner to leverage information, data, and resources for the most efficient and cost-effective outcomes. A system has prompts in place to prevent "dropped" opportunities and missed communications from occurring.

To create system efficiencies in your business, you need an organization that empowers your employees to work together seamlessly. Here are key areas that will support a systems approach in your business:

Vision Statement
Gives your employees a reason why they should care about what they are doing and inspires them to strive to work together for a common goal.

Mission Statement
Communicate your commitment to leveraging a systems-based approach and how you will achieve the goals in your vision statement.

Culture Statement
Clearly identify and practice values and principles that align with building your business around a system and empowering employees to share and leverage information and resources.

SMART Goals
Defines specific, measurables, attainable/actionable, realistic, and time-sensitive goals.

Organization Chart
Identifies the roles within your organization and how they are structured to work together.

Positional Contracts
Job descriptions should not only spell out the individual's role and responsibilities but also outline their function in relation to others within the company.

KPIs
Key performance indicators allow you to measure progress and align results to profits.
Manuals and SOPs

These are living documents that evolve to reflect how things are done in each area of your business and include materials like checklists, videos, and other information that define how tasks should be performed.

If this makes sense and your want to learn more about how you can implement a systems-based approach to your business schedule a free strategy session with me.

Learn how a business coach can help you build a system dependent business not a people dependent business

Book a free Strategy Session
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Location: Jacksonville, FL, USA

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